Below are guidelines for oral presentations. Please read them carefully and check the IEEE CAVS Program available online to identify the session in which your paper will be presented.
Oral presentation slots are 18 minutes long in total—that includes questions and handovers. To allow for questions, aim for your presentation to be about 13-14 minutes long. Longer presentations mean that only a single question can be accommodated, or even none at all, and questions are often the most interesting part for both speaker and audience. Remember to include the ‘why’ of your work – not just the ‘how’, and avoid the trap of trying to squeeze in too much detail. Attendees will be able to read your paper at their leisure if it sparks their interest. Practice and time yourself.
Session chairs will hold you to time, and are under strict instructions to terminate presentations that overrun. If your presentation were to overrun, you are effectively taking away time from colleagues that follow you. Strict adherence to timing within sessions is also required to allow attendees to move between sessions.
Meeting with Session Chairs. All presenters are to meet with their session chair, in the scheduled room in which they will be presenting 20 minutes prior to the start of the session. The session chairs will be identified in the Final Program. Presenters should provide the session chair with a short biography of 2-3 sentences maximum.
Presentation Slides. Prepare a reasonable number of slides to meet the recommended 13-14 minutes for oral presentations (which allows for questions at the end). Typically, one illustration is presented in one minute. Additional illustrations could be prepared to support possible answers to questions from the audience. Each slide should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts (18-20 point) so they can be read easily.
Oral presentations should be clearly structured and begin with a title page. You may include a summary outlining the presentation. State the basic problem clearly, including the application area. Summarize background and previous work to provide a prospective for the results presented in the paper. Highlight the innovative approach taken. Describe the application of the approach to the application problem, pointing out the main features and characteristics, the problems and the solutions. Results should be clearly outlined and evaluated. Present appropriate comparisons with previous results. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched.
All presenters should bring their computer with presentation slides to the meeting with session chairs, 20 minutes before the start of their session. Some presenters may be willing to share their laptop during a session; such arrangements should be made well in advance of the session. Do not show up at the session start time with your slides on a USB key hoping someone will lend their computer: arrive early, ask to borrow a computer, and test your presentation. However, you are highly advised to bring your own computer. Common presentation formats are Microsoft PowerPoint (PPT) and Portable Document Format (PDF).
REMEMBER: Be courteous to your colleagues and keep to your time slot. DO NOT OVERRUN. If you risk it, you may end up without the opportunity to present your conclusions, which are the most important part. Authors travel from all over the world to make their presentations. Every author deserves to give their full presentation at the designated time in the program, overruns steal time from your colleagues, may force them to shorten their presentation or miss the next session, and may cause interested attendees to show up at the wrong time or leave in the middle of a presentation.
Equipment available for oral presentations. The standard equipment available in the conference room is:
- Projector Screen
- LCD Projector